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How To Assign Vehicles To Routes

Select a route, review assigned vehicles, and maintain vehicle-route links from the Vehicle-Route Assignment workspace.

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Last updated: March 22, 2026

This guide explains how to use Assign Vehicles to connect existing vehicles to existing transport routes.

Short summary

The Vehicle-Route Assignment page combines route selection, route search, assigned-vehicle cards, and a management modal that lets operators add or remove vehicle links for a chosen route.

Best for

Transport coordinators who maintain which buses or vans serve each route.

Requires

Access to Transport -> Assign Vehicles plus existing route and vehicle records.

Result

Routes display the correct vehicle lineup, making later transport assignment and reporting more reliable.

Before you start

Confirm the target route already exists.
Confirm the vehicles you want to assign already exist.
Decide whether one vehicle should stay dedicated to a route or be reviewed across multiple routes.

Transport -> Assign Vehicles

Step 1: Open Vehicle-Route Assignment

In the sidebar, open Transport and choose Assign Vehicles.

Vehicle-Route Assignment workspace showing route selector, search, and route cards with assigned vehicles. — The route-assignment workspace shows current route-to-vehicle links before you open the management modal.

Step 2: Choose the route you want to manage

Use the Selected Route dropdown in the hero area to focus on one route.

You can also use the route search box lower on the page to narrow the visible route cards when the list grows.

Each route card shows:

route title
route note
active status
assigned-vehicle count
current assigned vehicles

Click Manage from the hero area or from the route card.

Assign Vehicles modal showing selected route, vehicle search, selected vehicles, and save action. — The assignment modal lets you search vehicles, toggle selection, and save the final route lineup.

Step 4: Select the vehicles for the route

Inside the modal, use the available controls:

vehicle search
Select All
Clear
checkbox toggles for each vehicle

The modal also shows how many vehicles are already assigned and how many are currently selected.

Step 5: Remove or replace vehicles when needed

You can maintain route allocations in two ways:

uncheck vehicles in the modal before saving
use the remove action from a route card when a vehicle should be detached quickly

Always recheck the route after removal so the remaining vehicle list still makes operational sense.

Step 6: Save and confirm the new route lineup

Click Save Assignments and return to the main route cards.

Confirm the route now shows the intended vehicle set and count.

Verify the result

the correct route is selected
only the intended vehicles remain checked
the route card reflects the updated assigned-vehicle count
removed vehicles no longer appear under the route card

Troubleshooting

Issue	Likely cause	What to do
A vehicle is hard to find in the modal	The vehicle search term is too narrow	Clear the search field and review the full vehicle list
Route cards look outdated after save	The data has not refreshed yet	Wait for the workspace to reload, then recheck the route card
Too many vehicles stay selected	Old route assignments were loaded into the modal	Use Clear first, then select only the vehicles you want
Removing a vehicle feels risky	The route may need that vehicle for capacity coverage	Recheck route capacity, then update the assignment deliberately

Related docs

Campus Services

Review the service modules that support library, transport, hostel, inventory, and the related reporting surfaces used for campus operations.

How To Manage Transport Routes

Create, search, filter, and maintain transport routes from the Transport Routes setup workspace.

How To Manage Transport Vehicles

Create, inspect, update, and remove transport vehicles from the vehicle administration workspace.