How To Review User Log

This guide explains how to use User Log to inspect login history and broader user-triggered activity inside Migdafa Smart School.

Before you start

• Decide whether you need Login History or Activity Log before you start filtering.
• Prepare a date range if the incident or review window is already known.
• Use a user ID when you need to isolate one actor quickly.
• Treat clear actions carefully because they permanently remove matched login-history rows.

Navigation path

Reports -> User Log

Step 1: Open User Log and confirm the current mode

Open User Log from the Reports menu. The page loads with the report hero, action buttons, filter area, and result table.

At the top of the filter panel, the page provides two tabs:

1. Login History
2. Activity Log

Use Login History when you want to review sign-ins across staff, student, and parent accounts. Use Activity Log when you need broader user-triggered actions that include action names and detail payloads.

Step 2: Apply the right filters for the mode you selected

The shared filters are:

• Search
• Scope
• User ID
• From
• To
• Per page
• Apply

Scope behavior changes with the selected mode:

• Login History supports All, Staff, Student, and Parent
• Activity Log supports All, Staff, and Portal

Activity Log also adds an Action filter so you can target a specific action name. The search box is broader than the action filter and can match user names, IPs, user agents, and other record text depending on the mode.

Step 3: Read the table based on the active mode

When Login History is active, the table shows:

• Date
• User
• Role
• Class
• IP
• User Agent

This mode is best for reviewing who signed in, which account type was used, whether the account belonged to a class-linked student, and what client environment was involved.

When Activity Log is active, the table shows:

• Date
• User
• Action
• IP
• Details
• User Agent

This mode is better for tracing broader operational activity because the Details column can store event-specific payload text.

Step 4: Print or export the filtered result

The current UI supports:

• Print
• CSV export
• XLSX export
• Refresh

Use export when you need to hand the current slice to another team or archive evidence outside the app. Use print when you need a fast formatted summary of the records currently shown.

The exported filename changes with the selected mode, so login-history exports and activity-log exports stay separate.

Step 5: Clear login history only when retention cleanup is intentional

If you have permission to clear logs, the page shows Clear Login History while the Login History tab is active.

Before the cleanup can run:

• From and To dates must both be filled
• the system asks for confirmation
• only matched login rows in the selected range are removed

The clear button does not appear for Activity Log, so treat activity-log review as read-only from this page.

Verify the result

Use this quick check after filtering or exporting:

• confirm the selected tab matches the kind of log you intended to review
• confirm the scope is correct for the user channel you are investigating
• confirm the user ID, dates, and search terms are narrow enough to explain the result set
• confirm exported or printed output matches the filtered page state

Troubleshooting

Related guides

• Roles Permissions And Security
• Communications Reports And Operations
• Reports