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How To Review Student Information Reports

Review student rosters, guardian data, account-access status, admission records, sibling groups, profile rows, and ratio summaries from the Student Information report family.

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Last updated: April 4, 2026

This guide explains how to use Student Information Reports after the reports remediation work. The current product uses one report-family layout with permission-based child routes, not one generic table for every student-related report.

Best for

Admission teams, academic operators, school leaders, and support staff who need student, guardian, account-access, or ratio reporting from one report family.

Requires

Access to `Reports -> Student Information Reports` plus permission for the child reports your role needs.

Result

You can open the correct child report, apply the right filters for that route, review the rows or summary cards, and export the active report as CSV.

Before you start

Confirm which academic session, class, and section you need before opening the report family.
Check which report branch you actually need: student roster, guardians, student history, account access, class subjects, admission register, sibling groups, profiles, ratios, or online admissions.
Make sure your role includes the permission for the child report you want to open. Tabs are hidden when your role does not have access.

Tip: Opening Reports -> Student Information Reports sends you to the first child route your account is allowed to access.

Reports -> Student Information Reports

Step 1: Open the Student Information report family

Open Student Information Reports from the Reports hub.

Student Information report family showing the hero panel, permission-based report tabs, export and refresh actions, and the Student Report filter form. — The landing view opens the Student Information report family and shows the report tabs your account can access.

Step 2: Choose the report tab that matches your question

The current Laravel and Vue implementation can expose these child reports:

Student Report
Class Section Report
Guardian Report
Student History
Student Account Access
Parent Account Access
Class Subject Report
Admission Report
Sibling Report
Student Profile
Student Gender Ratio
Student Teacher Ratio
Online Admission Report

Use the report tab to switch the reporting lens without leaving the same report family.

Step 3: Apply the filters for the active child report

The filters are not identical across every route. The active child report controls its own filter form:

Student Report uses session, class, section, category, gender, RTE, search, and per-page controls.
Guardian Report, Student Account Access, Parent Account Access, Class Subject Report, Sibling Report, and Student Profile are class-and-section-driven reports.
Student History uses session, class, year, search, and paging.
Admission Report uses class, section, date range, search, and paging.
Student Gender Ratio and Student Teacher Ratio use session-based loading.
Online Admission Report uses class, section, enrolled status, search, and paging.

Some routes require a minimum filter set before they will load. For example, the roster requires a class, while several child reports require both class and section.

Step 4: Review a standard child report

Use a standard list report when you need operational rows for follow-up or handoff.

Guardian Report inside the Student Information report family showing the session, class, section, and search filters above the guardian table. — The Guardian Report is a representative child route with its own filters, table, and pagination inside the shared Student Information layout.

Typical list reports help you answer questions such as:

which students belong to a class or section
which guardian contact details are currently on file
how a student’s admission history has changed across sessions
which sibling groups share the same parent or guardian context
which online admission submissions are pending, approved, or rejected

Step 5: Use the specialized routes when you need account-access or admissions-specific detail

The specialized child routes cover data that the older documentation did not describe clearly, especially login-access and admission-specific branches.

Student Account Access report showing the account-access table with username, email, account status, portal status, last login, and setup-token columns. — The Student Account Access route adds portal-account status fields such as username, active status, portal status, last login, and setup-token state.

Use these routes when you need:

Student Account Access or Parent Account Access for portal-login readiness and account troubleshooting
Admission Report for class-and-date-range admission register output
Student Profile for deeper demographic and guardian profile fields
Student Gender Ratio or Student Teacher Ratio for summary-style staffing and population review

Step 6: Export or refresh the active report

Use Download export to queue or download the CSV for the active child report only.

Use Refresh when:

student, guardian, or admissions data changed in another module
you changed the route-specific filters and want to reload the results
you want to verify the current empty state is real

If the active route is missing required filters, export is blocked until you complete the needed inputs.

Verify the result

you landed on the correct child report for your task
the visible tabs match your role permissions
the filter set matches the active route, not a different report branch
the rows, ratio cards, or empty state reflect the current filter combination
the CSV export matches the active route and current filters

Troubleshooting

Issue	Likely cause	What to do
A tab is missing	Your role does not have that report permission	Ask an admin to confirm the required report permission
The report does not load	The route requires class or class-and-section filters first	Complete the required filters, then load or refresh again
The export is empty or incorrect	The active child report or filter set changed before export	Reopen the correct tab, confirm the filters, then export again
The page opens on a different tab than expected	The family route redirects to the first permitted child report	Open the tab you need from the visible tab row
The table is empty	The current data slice has no matching students, guardians, or admissions rows	Broaden the filters or confirm that the empty state is expected

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