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How To Manage Designations

Create, search, activate, deactivate, and maintain staff designation titles from the Designations workspace in Human Resource.

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Last updated: March 21, 2026

This guide explains how to manage staff designation titles from the Designations page in Migdafa Smart School.

Best for

HR operators and school admins who maintain job titles used in staff profiles, payroll, and operational notifications.

Requires

HR access with permission to create and maintain designation records.

Result

Designation titles stay consistent across staff records and related HR workflows.

Before you start

Decide the exact designation title before creating it.
Check the current list first so you do not create slightly different copies of the same role.
Use active status only for titles that should be assignable right now.
Keep designation names clean and stable because they affect filters and downstream HR context.

Important: designations are visible in staff directory filters, attendance views, and payroll-oriented contexts. If titles drift or duplicate, downstream reporting and role review become harder to trust.

Human Resource -> Designations

Step 1: Open the Designations workspace

Go to Human Resource and choose Designations.

Designations page showing the create designation form and the designation list with status and row actions. — The Designations workspace combines inline creation with searchable status-based maintenance.

The current page includes:

a Create Designation form
a Designation name field
a Mark as active toggle
Save Designation
a searchable list with row actions for Edit, Activate or Deactivate, and Delete

Step 2: Search the current titles before creating anything new

Use the Search designations… field to confirm whether the title already exists.

This matters when titles differ only slightly, for example:

Teacher
Senior Teacher
Admin
Administrator

If the existing record only needs refinement, edit it instead of creating another overlapping title.

Step 3: Create a designation

Use the left-side form to create the title.

The current form includes:

Designation name
Mark as active

Then click Save Designation.

Keep the name short enough to work well in tables, dropdowns, and staff-profile summaries.

Step 4: Maintain title status from the list

The list supports direct row actions.

What you can do:

Edit the title
Deactivate an active title
Activate an inactive title
Delete a title that should not remain

Use deactivation instead of deletion when the title still matters for historical staff records or audit context.

Step 5: Confirm the designation is ready for reuse

After saving or updating:

search for the title again
confirm the badge shows the intended status
confirm the name is suitable for staff directory and payroll use

Verify the result

Use this checklist after designation maintenance:

the title is correctly spelled
the record is not a duplicate of an existing designation
the status reflects whether the title should be assignable now
the title is ready for use in staff records and HR filtering

Expected result: the designation record is stored with the correct title and status and is ready to be reused consistently across staff workflows.

Troubleshooting

Issue	Likely cause	What to do
Two titles mean the same thing	Naming was not standardized before creation	Merge intent into one title and deactivate or delete the duplicate
A title should no longer be assigned	It is still active in the list	Deactivate the row so it remains visible historically but is no longer treated as current
Staff filtering feels inconsistent	Similar titles were created separately	Standardize designation naming and update the records
A title disappeared from current operations	It was set inactive	Reactivate it only if it is still a valid operational choice

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Add new staff members from the Staff Directory and confirm required fields, role mapping, and directory filters.

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Generate staff payslips from the Payroll workspace by filtering month, year, department, designation, and employee status before opening the payslip drawer.