How To Manage Item Stores

This guide explains how to use Item Store to manage the storage-location records used by inventory items and stock entries.

Short summary

Use Item Store when the school needs to add or maintain a storage location such as a store room, supply office, or other tracked inventory location. The current tab combines an add form, a store table, and an edit modal.

Before you start

• Decide the store name first.
• Use the Code field if the school tracks storage locations by short identifier.
• Add a description when the store needs location context for operators.

Navigation path

Inventory -> Item Store

Step 1: Open Item Store

In the sidebar, open Inventory and choose Item Store.

The current form includes:

• Name
• Code
• Description

Step 2: Create the store record

Complete the form:

1. enter Name
2. add Code if your process uses one
3. add Description if helpful
4. click Save

Use Reset to clear the current input.

Step 3: Review the store table

The current table shows:

• Name
• Code
• Description
• Actions

Use the table to confirm the store exists before it is referenced in items or stock entries.

Step 4: Edit or remove the store carefully

The current row actions include:

• Edit
• Delete

Edit opens a modal for updating the same fields. Delete should be used carefully because stores are shared reference records used in multiple inventory tabs.

Step 5: Confirm usage in inventory workflows

After saving the store:

• return to Add Item or Stock
• verify the store appears in the selectors
• use store-based filters later to confirm the record behaves as intended

Verify the result

• the store appears in the table with the right name and code
• the store is available in item and stock selectors
• inventory filters can use the store correctly

Troubleshooting

Related guides

• Fees And Finance
• How To Manage Inventory Items
• How To Manage Item Suppliers