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How To Manage Item Suppliers

Create and maintain supplier records from the Item Supplier tab in the Inventory workspace.

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Last updated: March 22, 2026

This guide explains how to use Item Supplier to manage the supplier records referenced by inventory items and stock entries.

Short summary

Use Item Supplier when the school needs to add or maintain supplier contact records for inventory operations. The current tab combines an add form, a supplier table, and an edit modal for existing rows.

Best for

Operations and procurement staff maintaining the supplier directory used by inventory workflows.

Requires

Permission to manage suppliers and the relevant supplier contact details.

Result

A supplier record becomes available for item setup, stock intake, and later inventory review.

Before you start

Confirm the supplier name and contact person.
Prepare phone, email, and address values if your school stores them.
Avoid duplicate supplier rows when a vendor already exists in the directory.

Inventory -> Item Supplier

Step 1: Open Item Supplier

In the sidebar, open Inventory and choose Item Supplier.

Inventory workspace Item Supplier tab showing the add-supplier form and supplier table. — The Item Supplier tab keeps supplier contact setup inside the same inventory workspace.

The current form includes:

Name
Contact Person
Phone
Email
Address

Step 2: Create the supplier record

Complete the form:

enter the supplier Name
add Contact Person
add Phone
add Email
add Address
click Save

Use Reset if the current input should be cleared.

Step 3: Review the supplier table

The current table shows:

Name
Contact Person
Phone
Email
Address
Actions

Use the table to check whether the supplier already exists and whether the contact details are clean enough for future operations.

Step 4: Edit or delete supplier rows carefully

The current row actions include:

Edit
Delete

Edit opens a modal for correcting contact details. Delete should be used carefully because existing items and stock rows may already reference the supplier.

Step 5: Confirm downstream usage

After saving:

return to Add Item or Stock
verify the supplier appears in the selector lists
confirm that staff can identify the right vendor quickly during later intake workflows

Verify the result

the supplier appears in the table with the right contact details
the supplier is available in item and stock selectors
staff can distinguish the supplier from similar vendors

Troubleshooting

Issue	Likely cause	What to do
The supplier is missing from selectors	The row was not saved or the workspace needs refresh	Save again and reload the inventory page
Duplicate supplier rows appear	Staff created a new row without checking the table first	Merge or clean up before more items depend on them
Contact details are hard to trust	The record was entered loosely	Edit the supplier and correct the fields
Deleting the supplier seems risky	Existing items or stock entries may reference it	Review dependencies before removing the row

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