How To Manage Staff Directory

This guide covers the Staff Directory entry workflow for creating and saving staff records in the HR area.

Short summary

From the Staff Directory page, you can add a staff member with required identity and access fields, then verify it appears in the directory list with the selected department, designation, and role metadata.

Before you start

• Confirm you have the correct department, designation, and role values for the staff member.
• Prepare employee ID and a temporary password that meets your policy.
• Confirm the staff email is unique in the current school account context.

Navigation path

HR -> Staff Directory

Step 1: Open Staff Directory

Go to Human Resource and open Staff Directory.

Step 2: Set directory filters (optional)

If you are checking existing records first, use the filter bar before adding a new staff member:

• Search
• Department
• Designation
• Role

Then click reset filters to return to the full view when needed.

Step 3: Open the Add Staff form

Click Add Staff.

Step 4: Complete required profile fields

Fill the required fields:

• First Name (required)
• Email (required)
• Employee ID (required)
• Password (required)

Add optional details as required:

• Last Name
• Contact number
• Department
• Designation
• Role
• Status

Step 5: Save staff record

1. Review all values for accuracy.
2. Click Save changes.
3. Return to the list and verify the staff member appears with the correct labels (department/designation/role/status).

Important notes

Verification checklist

• Staff profile includes the intended first name and employee ID.
• Staff email and status are correct.
• The staff appears in list filters matching their assigned department/designation/role.
• If needed, repeat with Import Staff when adding multiple people.

Troubleshooting

Related guides

• Attendance And QR Attendance
• How To Mark Student Attendance
• How To Configure QR Attendance